Averan Upgrade Labs Bookkeeping Conversion Package
Averan Advisors takes over the books for an open Upgrade Labs location from your current bookkeeper. We review what you have, fix what is wrong and switch at a month end, so no month is missed or closed twice.
The Upgrade Labs conversion package
The conversion package is for Upgrade Labs owners who already have a bookkeeper and want to switch. The work follows Upgrade Labs’ 2026 FDD and your franchise agreement. A dedicated health and wellness specialist handles your account.
- A written review of your current Upgrade Labs books.
- Every account matched to its statement on your switch date.
- Accounts rebuilt to produce the monthly report Upgrade Labs asks for.
- Recent Upgrade Labs royalty and fee charges checked against your agreement.
Do you have 30 minutes this week? Book a 30-minute call.
What the Upgrade Labs conversion package includes
Books review
We review your current Upgrade Labs books and send you a written list of what is wrong and what it takes to fix it.
Clean opening balances
We match every bank, card and loan account to its statement on your switch date.
Reporting format
We rebuild the chart of accounts so the books produce the monthly report Upgrade Labs asks its owners for.
Fee check
We recalculate recent Upgrade Labs royalty and fee charges from your sales and check them against your franchise agreement.
Systems reconnected
We reconnect the point-of-sale system Upgrade Labs requires, its booking and membership system and your payroll to the books.
Records collected
We collect the files, workpapers and logins your current bookkeeper holds.
Analytics package
Each month we compare your results with the figures in Upgrade Labs’ 2026 FDD.
First close on time
We close your first month with us by the 15th of the next month.
Timeline
- 1Kickoff5 business days
We hold a kickoff call and request access to your current books.
- 2Review10 business days
We send written findings, a scope and a price.
- 3CleanupSet in the scope
We fix the errors we found and rebuild the accounts.
- 4CutoverYour switch date
We move your systems to the new books and lock the opening balances.
- 5First closeBy the 15th
We close your first month and send your reports.
We set your switch date at a month end. Your current bookkeeper closes the month before it, and we close every month after it.
What we check in your current Upgrade Labs books
Reconciliations
Every bank, card and loan account matched to its statement.
Royalty and fees
Upgrade Labs charges recalculated from your sales and checked against Item 6 of the FDD.
Uncategorized items
Transactions left uncategorized or recorded as miscellaneous expense.
Balance sheet
Loans, payroll liabilities, sales tax and owner money explained.
Franchise fee and build-out
Recorded as assets and spread over the years they cover.
Upgrade Labs reports
The books produce the monthly report Upgrade Labs asks for.
Upgrade Labs figures from the FDD
Upgrade Labs’ 2026 FDD, issued 22 April 2026, makes no financial performance representation in Item 19, so it gives no sales or profit figure. An Upgrade Labs franchise costs $880,500 to $1,560,500 to open, including a $65,000 initial franchise fee. Upgrade Labs charges a royalty of 7.5% of sales and a 2% brand fund contribution.
At the end of the last year that Item 20 reports, Upgrade Labs had 5 franchise agreements signed for locations not yet open.
Send us to start
- Your signed Upgrade Labs franchise agreement.
- Upgrade Labs’ current FDD.
- Your last 12 months of financial statements.
- Your last 12 months of Upgrade Labs reports.
- Last year’s tax return.
- Your loan agreements and statements.
Access we need
- Accountant access to your current QuickBooks file.
- Your payroll processor.
- The point-of-sale system Upgrade Labs requires.
- The booking and membership system.
- The Upgrade Labs reporting portal.
- Your invoice and expense software.
- View access to your bank accounts and credit cards, with no power to move money.
- How you want inventory tracked.
- The files, workpapers and logins your current bookkeeper holds.
Questions from Upgrade Labs owners switching bookkeepers
Can I switch my Upgrade Labs books partway through the year?
Averan sets your switch date at the end of any month you choose.
What do you check in my current Upgrade Labs books?
We check that every account matches its statement, recalculate recent Upgrade Labs royalty and fee charges, clear uncategorized transactions, explain every balance sheet account and confirm the books produce the report Upgrade Labs asks for.
Who owns the QuickBooks file?
You do. If you already have a QuickBooks Online file, we work in it with accountant access. The file stays yours if you leave.
Where to next
Talk to us about switching your Upgrade Labs books
Send the short form for the Upgrade Labs conversion package, or book a 30-minute call about your current books and your switch date.
Request the conversion package → Book a 30-minute call