Averan LearningRx Bookkeeping Conversion Package
Averan Advisors takes over the books for an open LearningRx location from your current bookkeeper. We review what you have, fix what is wrong and switch at a month end, so no month is missed or closed twice.
The LearningRx conversion package
The conversion package is for LearningRx owners who already have a bookkeeper and want to switch. The work follows LearningRx’s 2026 FDD and your franchise agreement. A dedicated childcare and education specialist handles your account.
- A written review of your current LearningRx books.
- Every account matched to its statement on your switch date.
- Accounts rebuilt to produce the monthly report LearningRx asks for.
- Recent LearningRx royalty and fee charges checked against your agreement.
Do you have 30 minutes this week? Book a 30-minute call.
What the LearningRx conversion package includes
Books review
We review your current LearningRx books and send you a written list of what is wrong and what it takes to fix it.
Clean opening balances
We match every bank, card and loan account to its statement on your switch date.
Reporting format
We rebuild the chart of accounts so the books produce the monthly report LearningRx asks its owners for.
Fee check
We recalculate recent LearningRx royalty and fee charges from your sales and check them against your franchise agreement.
Systems reconnected
We reconnect the point-of-sale system LearningRx requires, its enrollment and tuition billing system and your payroll to the books.
Records collected
We collect the files, workpapers and logins your current bookkeeper holds.
Analytics package
Each month we compare your results with the figures in LearningRx’s 2026 FDD.
First close on time
We close your first month with us by the 15th of the next month.
Timeline
- 1Kickoff5 business days
We hold a kickoff call and request access to your current books.
- 2Review10 business days
We send written findings, a scope and a price.
- 3CleanupSet in the scope
We fix the errors we found and rebuild the accounts.
- 4CutoverYour switch date
We move your systems to the new books and lock the opening balances.
- 5First closeBy the 15th
We close your first month and send your reports.
We set your switch date at a month end. Your current bookkeeper closes the month before it, and we close every month after it.
What we check in your current LearningRx books
Reconciliations
Every bank, card and loan account matched to its statement.
Royalty and fees
LearningRx charges recalculated from your sales and checked against Item 6 of the FDD.
Uncategorized items
Transactions left uncategorized or recorded as miscellaneous expense.
Balance sheet
Loans, payroll liabilities, sales tax and owner money explained.
Franchise fee and build-out
Recorded as assets and spread over the years they cover.
LearningRx reports
The books produce the monthly report LearningRx asks for.
LearningRx figures from the FDD
LearningRx franchisees averaged $346,367 of sales in the fiscal year to 30 September 2025, with a median of $315,310, according to Item 19 of LearningRx’s 2026 FDD, issued 1 January 2026. The 40 in that group are 95%* of LearningRx’s 42 locations. Fees paid to LearningRx come to about 12.85%* of sales.
LearningRx’s 2026 FDD estimates in Item 7 that opening one LearningRx location costs $150,000 to $220,000, including the $45,000 initial franchise fee.
At the LearningRx average of $346,367 of sales a year, the 8% royalty comes to about $2,309* a month and the 3% brand fund to about $866* a month.
Send us to start
- Your signed LearningRx franchise agreement.
- LearningRx’s current FDD.
- Your last 12 months of financial statements.
- Your last 12 months of LearningRx reports.
- Last year’s tax return.
- Your loan agreements and statements.
Access we need
- Accountant access to your current QuickBooks file.
- Your payroll processor.
- The point-of-sale system LearningRx requires.
- The enrollment and tuition billing system.
- The LearningRx reporting portal.
- Your invoice and expense software.
- View access to your bank accounts and credit cards, with no power to move money.
- How you want inventory tracked.
- The files, workpapers and logins your current bookkeeper holds.
Questions from LearningRx owners switching bookkeepers
Can I switch my LearningRx books partway through the year?
Averan sets your switch date at the end of any month you choose.
What do you check in my current LearningRx books?
We check that every account matches its statement, recalculate recent LearningRx royalty and fee charges, clear uncategorized transactions, explain every balance sheet account and confirm the books produce the report LearningRx asks for.
Who owns the QuickBooks file?
You do. If you already have a QuickBooks Online file, we work in it with accountant access. The file stays yours if you leave.
* Averan Advisors calculation from the figures in LearningRx’s 2026 FDD.
Where to next
Talk to us about switching your LearningRx books
Send the short form for the LearningRx conversion package, or book a 30-minute call about your current books and your switch date.
Request the conversion package → Book a 30-minute call