Averan CarePatrol Bookkeeping Conversion Package
Averan Advisors takes over the books for an open CarePatrol location from your current bookkeeper. We review what you have, fix what is wrong and switch at a month end, so no month is missed or closed twice.
The CarePatrol conversion package
The conversion package is for CarePatrol owners who already have a bookkeeper and want to switch. The work follows CarePatrol’s 2026 FDD and your franchise agreement. A dedicated senior care specialist handles your account.
- A written review of your current CarePatrol books.
- Every account matched to its statement on your switch date.
- Accounts rebuilt to produce the monthly report CarePatrol asks for.
- Recent CarePatrol royalty and fee charges checked against your agreement.
Do you have 30 minutes this week? Book a 30-minute call.
What the CarePatrol conversion package includes
Books review
We review your current CarePatrol books and send you a written list of what is wrong and what it takes to fix it.
Clean opening balances
We match every bank, card and loan account to its statement on your switch date.
Reporting format
We rebuild the chart of accounts so the books produce the monthly report CarePatrol asks its owners for.
Fee check
We recalculate recent CarePatrol royalty and fee charges from your sales and check them against your franchise agreement.
Systems reconnected
We reconnect the point-of-sale system CarePatrol requires, its client scheduling and billing system and your payroll to the books.
Records collected
We collect the files, workpapers and logins your current bookkeeper holds.
Analytics package
Each month we compare your results with the figures in CarePatrol’s 2026 FDD.
First close on time
We close your first month with us by the 15th of the next month.
Timeline
- 1Kickoff5 business days
We hold a kickoff call and request access to your current books.
- 2Review10 business days
We send written findings, a scope and a price.
- 3CleanupSet in the scope
We fix the errors we found and rebuild the accounts.
- 4CutoverYour switch date
We move your systems to the new books and lock the opening balances.
- 5First closeBy the 15th
We close your first month and send your reports.
We set your switch date at a month end. Your current bookkeeper closes the month before it, and we close every month after it.
What we check in your current CarePatrol books
Reconciliations
Every bank, card and loan account matched to its statement.
Royalty and fees
CarePatrol charges recalculated from your sales and checked against Item 6 of the FDD.
Uncategorized items
Transactions left uncategorized or recorded as miscellaneous expense.
Balance sheet
Loans, payroll liabilities, sales tax and owner money explained.
Franchise fee and build-out
Recorded as assets and spread over the years they cover.
CarePatrol reports
The books produce the monthly report CarePatrol asks for.
CarePatrol figures from the FDD
CarePatrol franchisees averaged $322,639 of sales in 2025, with a median of $186,094, according to Item 19 of CarePatrol’s 2026 FDD, issued 18 March 2026. The 174 in that group are 81%* of CarePatrol’s 215 locations. Fees paid to CarePatrol come to about 17.82%* of sales. A CarePatrol franchise costs $101,920 to $135,770 to open.
The CarePatrol initial franchise fee is $57,000, which is part of the CarePatrol Item 7 estimate, according to CarePatrol’s 2026 FDD.
At the CarePatrol average of $322,639 of sales a year, the 12% royalty comes to about $3,226* a month and the 1% brand fund to about $269* a month.
21 CarePatrol locations opened in the last year that Item 20 of CarePatrol’s 2026 FDD reports.
At the end of the last year that Item 20 reports, CarePatrol had 7 franchise agreements signed for locations not yet open.
Send us to start
- Your signed CarePatrol franchise agreement.
- CarePatrol’s current FDD.
- Your last 12 months of financial statements.
- Your last 12 months of CarePatrol reports.
- Last year’s tax return.
- Your loan agreements and statements.
Access we need
- Accountant access to your current QuickBooks file.
- Your payroll processor.
- The point-of-sale system CarePatrol requires.
- The client scheduling and billing system.
- The CarePatrol reporting portal.
- Your invoice and expense software.
- View access to your bank accounts and credit cards, with no power to move money.
- How you want inventory tracked.
- The files, workpapers and logins your current bookkeeper holds.
Questions from CarePatrol owners switching bookkeepers
Can I switch my CarePatrol books partway through the year?
Averan sets your switch date at the end of any month you choose.
What do you check in my current CarePatrol books?
We check that every account matches its statement, recalculate recent CarePatrol royalty and fee charges, clear uncategorized transactions, explain every balance sheet account and confirm the books produce the report CarePatrol asks for.
Who owns the QuickBooks file?
You do. If you already have a QuickBooks Online file, we work in it with accountant access. The file stays yours if you leave.
* Averan Advisors calculation from the figures in CarePatrol’s 2026 FDD.
Where to next
Talk to us about switching your CarePatrol books
Send the short form for the CarePatrol conversion package, or book a 30-minute call about your current books and your switch date.
Request the conversion package → Book a 30-minute call