Where to next
Want the books off your plate?
Book a short call, and we'll give you an expert view of your situation.
Free Consult →What this tool does
Enter payment, fuel, repairs, maintenance, insurance, tools and downtime for a vehicle. The revenue and gross profit it supports. The tracker returns total cost per vehicle, cost as a share of the revenue it carries, and the profit each truck leaves behind.
How to read the result
- Cost per vehicle means little on its own. Cost against the revenue that vehicle supports is the number that decides whether to keep, replace or park it.
- Downtime is a real cost and it is the one owners leave blank. A truck in the shop takes a technician's day with it.
- Repairs climbing while maintenance stays flat is the signal that a vehicle is past its point.
- Fuel as a share of revenue tells you about routing as much as about price.
Questions we get asked
When is it time to replace a truck?
When repairs plus downtime approach the payment on a replacement, and the trend is rising. One bad month is not a trend.
Should the tracker include the technician's wage?
No. Keep the vehicle cost separate so you can see whether the asset pays. Labor is handled in the job cost and productivity tools.
Lease or buy?
Buying is cheaper over a long hold if the vehicle stays reliable. Leasing costs more and moves the risk of an early failure off your books. Run both through the tracker at your real repair history.
If you want this done for you
What happens next
Reading about it and having it done are different things. Here is exactly what happens if you want the second one.
- The call takes thirty minutesYou describe the business and where the numbers are letting you down. We give you an expert view of your situation, and what we would start with. There is no pitch deck.
- We look at the fileYou give us read access to the books as they are. We come back with what is wrong, what it will take to fix, and whether the answer is bookkeeping, controller work, or something else.
- We send a written scope and a priceIt lists what we do each month, what you get, the date it lands and the fee. We agree it before anything starts, and it does not change unless you agree.
- We take over the books and close the first monthWe set up access and systems and enter the opening balances. The first close lands on the date in the scope, and every one after it does too.